Nowadays, no business owner can imagine their work without tech and different digital solutions. We’ve started using chatbots to help preserve customer support resources, we’ve turned to AI for all kinds of automation and smart integration, and not to mention those brilliant coffee makers that will have your favorite cup of joe ready in a matter of minutes with zero effort on your part. Naturally, digital transformation and various tech-based solutions have also affected the process of project management, and all the people involved in the process.
These PM tools have empowered teams to save time, energy, and resources across the board with the help of simplified communication, better work allocation, and a slew of other promises that they bring. However, for smaller companies that are experiencing growth, investing in a solution for PM can be a daunting task, so it’s imperative that you understand the perks such an investment can bring for your business. Here are a few impacts of tech on your project management processes, and how you can use various PM solutions to your advantage.
Emails are still the go-to channel of communication for most smaller and medium enterprises, but emails have their limits. They are practical, easy to exchange, and providers come with a multitude of built-in options for scheduling and the like, but they are also very difficult to track across teams and can become cluttered in no time. Also, what happens when a vital document ends up in the Spam folder for no good reason, pushing your project deadline further into the future?
Project management tools are designed to help all team members stay informed based on task relevance and participation. You can tag people who need to see and follow each different task, and connect the tool with your preferred email, as well, so as to prevent issues in organization and workload distribution. Plus, many of these solutions have built-in chats that allow you to communicate without delay.
Every single project depends on many different people. With that in mind, it can become almost impossible for managers to handle and supervise their teams without a tech-based solution that’s suited for the business in question. With the help of a great project management tool at your team’s disposal, you can actually ensure that everyone can share relevant documents safely and effortlessly, assign tasks, ask for help during the project, and share ideas.
No matter where your team members are, or if people from different teams are assigned to a single project, your people can seamlessly exchange information, collaborate on the same documents, and keep track of project progress every day. Add to that, some of the finest PM platforms offer analytics tools that help you see your projects from a new perspective and improve your team’s productivity from different aspects.
Deadline and schedule management
Image SourceWithout PM tools at your disposal, you already know that someone will miss their deadline or fail to deliver a portion of the project that they’re in charge of. In this fast-paced world, businesses rely on timely project completion, since every stage of every project depends on a slew of different factors. If one person fails to meet a deadline, others will soon be stuck on a project that should have been completed, effectively derailing an upcoming project as well.
To prevent such errors and mishaps, technology enables project managers to set up notifications and alerts for every single task at hand. That way, managers and every single team member can be up to speed with all the to-dos assigned to them, and closely monitor the development of each project within the business. Not to mention that setting up team calendars is far easier on a single platform where everyone can share their needs and input, which prevents organizational delays in your entire company.
Ability to add remote team members
Until very recently, companies would normally work with employees who would come to the office every day, and that was considered the norm. Today, remote workers, digital nomads, and home-based employment is the new way of collaboration, and it helps companies hire more versatile candidates from all over the globe. That, however, is only possible with access to proper PM tools that enable your teams to work together, delegate tasks in a timely fashion, and establish relationships without delay. In a sense, project management becomes much more efficient thanks to your ability to hire better, more qualified workers and thanks to your ability to empower their integration with your local, on-site team.
Flexibility and scalability make project management tools some of the finest tech-driven solutions out there for businesses of all scopes and sizes. No matter the industry you come from, handling your workload and different assignments can be easier to track and accomplish with such an all-encompassing solution in your hands. Technology has certainly been a vital factor for business growth in various areas, and project management is no exception. Use it to fuel your own business growth and make sure that your processes are streamlined according to your needs.
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