Technology has become a crucial part of almost any workplace. Computers have made a lot of processes faster and easier and we have become very dependent on them in order to get work done. The more reliable they are, the more we depend on everything running smoothly. Here are some of the biggest challenges that businesses face when it comes to technology in the workplace.
Setting up a network in the workplace
Networks can vary in complexity depending on the number of machines that you use and the daily processes that need to be managed. As IoT started to provide more benefits of having everything connected, you need to have everything planned out. Moving PCs and cables around takes time and you should avoid unnecessary rearrangements. Try to keep the network functional and simple. Remember that setting up the network is just the first step. After everything is up and running, it will still require maintenance. So try to aim for a simple system where errors are easily identified and fixable. If you have a more complicated network, you should make one employee in charge of the network so that potential errors can be fixed with minimum downtime.
Security and data protection
In the age of information, data is very valuable. A company needs to protect its digital assets just as much as the physical ones. Cybersecurity should be a top priority for every company that is connected to the internet. Even if you are not worried about sensitive data, there are still other ways in which hackers can harm you. They could, for example, shut down a part of your network or internet connection and cause costly downtimes. Threats can also happen from internal sources. Employees need to be trained in data management so that they don't unwillingly share confidential information with people outside of the company. A lot of security breaches happen because of human error and lack of training of the people who handle sensitive information.
Computers, just like all machines that use electricity, produce a lot of heat. If a workspace has a lot of such machines, companies can face serious heat management problems. Such issues need to be planned in advance and strong air conditioning should be in place before the computers start running. Getting the right sort of reliable industrial PC can also help manage a part of the problem. Fanless computers are popular for business because of the lower power consumption which leads to less heating. These computers also have other benefits such as reduced noise, a cleaner workplace, and overall fewer breakdowns.
Every time there is downtime in the workplace, the company loses time and eventually money. Companies need to focus on proper downtime management and if possible, try to completely eliminate it. The two most common causes of computer downtime are software failure and human error. These are, therefore, the best areas to focus on in order to eliminate the downtime. Start by making sure you use software that is both reliable and stable. Look at how often the software is being updated; if the updates are regular, it means that the developers are active and problems are likely to be fixed fast. But even the best software won't be enough if your employees are not properly trained to use it. Organize regular training sessions with people and make sure they are informed about the best ways to use the software they work with.
Social media usage
Social media is all around us and present even in the workplace. Completely banning phones and usage of social media in the workplace is oftentimes not the best solution, nevertheless, as companies themselves have various benefits of using them. People will have the urge to check their phones and that is okay as long as it doesn't disturb the work environment. Make sure there are clear rules in place and that everyone is aware of them.
Bring your own device programs
Certain companies have so-called "bring your own device" (BYOD) programs where employees are allowed to use their personal computers at work. This strategy is worth considering as it can have positive benefits in certain situations. Such a program can lower cost and raise productivity as people are usually faster when using personal computers. However, in industries where employees have access to a lot of sensitive information, these strategies provide a huge security risk and should be avoided.
Technology gets a lot of jobs done easier, faster, and in a more precise manner. However, computers are becoming more complicated and require a lot of planning and management. There are a lot of challenges when it comes to managing computers in the workplace. The ones listed above are the most common problems associated with technology and it helps to keep them in mind.
Keith Coppersmith is a business and marketing expert who has experienced both the rise and fall of many businesses. As a regular contributor at BizzmarkBlog, he enjoys writing and providing insight of the marketing industry based on both practice and theory.