Obviously, it is impossible to do without communication at each stage of the development and launch of a startup. And now we are not talking about marketing communications, but about communication within the team. In this article, we will consider the specifics of the tools for collaboration, determine the most necessary features, and conclude which application is the most convenient for use in a startup.

The Main Communication Problem within a Startup

As we have already said, any startup should grow very fast. The costs of internal communication hinder growth. A team of five will already spend too much time communicating with each other.

In practice (or according to the laws of mathematics), current communication costs increase quadratically to the volume of the team. Between X people, there are X (X -1) / 2 connections, everyone needs to communicate with everyone. Accordingly, a team of two people is always better than a team of three, a team of three is better than four. Of course, provided that they all can do roughly the same thing.

This approach can be compared with the process of introducing a product into international markets. When a company focuses on two or three markets, it has an effect. Especially if the product and content have been qualitatively translated and localized, for example, using TheWordPoint.com. But when the coverage area begins to increase, it does not bring the expected result. All according to the Pareto principle.

Therefore, it is important to find a solution that will not complicate the communication of an expanding team, but rather will make it as quick and effective as possible. Further, we will consider what basic features collaboration applications must have in order to meet this requirement.

What Should Be Taken into Account Choosing the Best Group Chat App

The main condition for the survival of any startup on the market is the ability to grow rapidly. And this is the ability to grow not only outside (access to new markets), but also inside (expanding the team).

A “team” of one, as the practice has shown, is bad. The study showed that a startup with one founder becomes successful on average in forty months. And with the two founders, this period is reduced to twenty months.

Each member of the team still needs an outside view. So an ideal startup team consists of more than two people, while one of them can be a purely technical specialist, and the other must combine technical and business knowledge.

And if a team is remote, a collaboration tool becomes the only way to communicate. In order for communication to be effective, it is necessary for the group chat app to solve several tasks at once:

• task and time management issues
• tracking work progress
• an ability to quickly ask a question and get an answer
• a possibility to look for an answer before asking the question (in the history of correspondence or completed tasks)
• technical opportunities for group calls, file sharing, etc.

Main Features to Be Present in a Group Chat App for the Most Effective Collaboration

Here is the list of the most necessary collaboration tool features that are able to make communication and joint work as efficient as possible.

• Instant messaging
• Voice and video calls
• Task management board
• Calendar
• Conferences
• Screen and files sharing
• It should be low-cost or free.

List of Tools to Choose from

Google Hangouts Chat

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This is a service that allows you to conduct personal correspondence and jointly work on projects equally successfully.

Interface Features:

• Search for contacts is simple and convenient. Some of them are automatically added from Google+.
• The messenger shows a list of dialogs, each of which has a unique name, emoticon or avatar.
• Each dialogue, in fact, is a mini-chat that can be turned into a conference.
• Once you add a user to the chat, you cannot delete it. It will be necessary to delete the entire dialogue and then create it again without unnecessary contact.
• The application provides that each dialogue can become a video call (up to 30 participants).
• GIF animation and photo editing are supported. There are many filters to choose from, with which you can make any image unique

The Hangouts software product has a number of advantages that make it popular:

• Easy installation and working interface of the program.
• Quick and easy setup.
• Secure cloud technology.
• Cross-platformity - the program works on all devices.
• Basic functionality is free, except for calls to some numbers.
• The project’s business orientation, which allows startup creators and team members to use the capabilities of Hangouts for corporate purposes.

To make the workflow more efficient, the service uses the capabilities of artificial intelligence. There are 25 bots available on Hangouts Chat to help improve your workflow. The @Drive bot, for example, tells you when you were added to a file or when someone asks for access to your documents. And the @Meet bot integrated with the calendar helps you plan your meetings.

Slack

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The program positions itself as a "corporate messenger" and "a killer of Skype and corporate mail." According to company statistics, 10 million people use Slack daily.

There are main features of the program functionality:

• There are three tariff plans for the user to choose from: paid, free, and advanced. The free version has restrictions, for example, on downloading files (5 gigabytes) and the number of services connected to the application (5 pieces). In the free version, the search is carried out only on the last 10 thousand messages. The paid version costs about seven dollars a month.
• At the heart of the work are Slack channels. Each channel is a separate chat. It is created for a separate topic. This is very convenient for the company and perfectly allows you to cooperate with the work of different departments in one messenger.
• But! One of the disadvantages of channeling is that the user must be in certain channels in order to see the correspondence. After the visitor enters the channel, the entire message history becomes available.
• The system loads links and pictures into the chat with a small preview as in social applications.
• Slack is integrated with a large number of extraneous services, such as Dropbox, etc.
• Reviews of regular users are mostly positive because the application consumes the battery of devices much less than analogs.
• Slack has a special web version for Android and iOS.There is support for two-factor authentication, it works conveniently for mobile devices.
• Messages are stored on separate servers, that is, users can always access them.
• Slack provides a convenient search system for messages and documents.
• The system also has special push notifications that are quite functional and easy to use.
• A convenient file sharing function for users, however, the file size varies depending on the tariff plan.
• Slack offers statistics on the use of the application for users, which is quite convenient.
• Among the shortcomings of the system, it should be noted that Slack does not support calls and video calls. It allows you to only exchange messages.

However, Slack allows the user to be much less distracted and more focused on tasks. All typical questions can be asked to the chatbot, which in this service does its job perfectly.

Chatwork

Source: Pexels.com

In general, this application also has all the necessary functions for collaboration. You can use basic tools for free. These are functions such as

• Task, contact and project management
• Screen sharing
• Video conferencing
• The ability to access from any device.

According to user reviews, notifications from the application can sometimes come with a delay.

This is a very simple application that is suitable at the initial stage of the development of the team. Teams up to five people can perfectly manage all the available functionality. In other words, this is a good option to start, but in the future, most likely, you will want to start using something more powerful.

Glip

This platform focuses on organizing an optimal workflow. The task and its successful implementation are in the spotlight.

The system can be used as a knowledge base of the company and a messenger for the operational solution of business issues. It integrates with email, which allows you to collaborate with people using various project management applications.

To combine remote teams, text chat, the ability to send voice messages and organize a video conference in real-time are presented. The software provides unlimited cloud storage, in addition, the administrator can set the time frame for tasks, appoint responsible employees and restrict access rights.

At any time during the session, you can share a screen with your interlocutors, and the team’s calendar and news alerts will help each employee stay updated. In addition, a participant can upload third-party files and contacts from other services and databases to Glip.

Glip features include:

• An unlimited number of colleagues.
• Guest users.Teams and projects.
• Team calendars.
• Sync with Outlook, iCal, and GCal.
• Notes.Collaborative editing of documents.
• Customizable push notifications and email.
• Mail attachments.Link sharing and archiving.
• File sharing
• Integration with Dropbox and GDrive.

Stride

Stride will help users solve three main problems:

• a huge number of collaboration programs and notifications,l
• ack of real communication effect
• lack of clear meeting results.

Stride copes with all three problems, combining all communication channels in one solution. It has features for audio and video calls, messaging and joint tasks management.

Stride also takes instant messaging / presence status to a new level. You can leave the conversation by placing yourself in a “concentration mode” that has many more options than the typical “do not disturb” mode. The “Concentration Mode” provides other users with information about what you are working on and when you are free. You can always return to your usual rhythm with the help of special alerts that will quickly bring you up to date.

You can connect instant voice and video conferencing, share the screen with the interlocutors, and mark discussions and dialogs as resolved. The service allows you to record meetings and store message history. Functions for managing users and remote desktop, adding bots and applications, as well as setting file permissions are available.

Conclusion - What Is the Best One

In our humble opinion, Glip proved to be the richest with the necessary functions program. While other developers are either focusing on communications or task management, Glip has combined both of these functions on the same platform. And it is already impossible to say that the functionality for communication has suffered because of the functionality for task management and planning.

Featured image via Pexels.com

At the same time, some team managers may find themselves in a situation where it is difficult to take care of their regular duties because not everyone is on the same page. 

This article will provide you with the types of remote work tools you need, as well as some of the best examples in each category.

Team Communication Platforms

Start with finding a proper team communication platform. You should look for one that has more than just instant messaging and the feature to create separate channels. 

Slack is one of the best options at the moment. The tool has pretty much anything you would expect from a reliable communication platform. Users can change their statuses to inform colleagues, pin important messages at the top of a channel, create separate threads to have an easier time tracking conversation, and react to messages using emotes so that another person is aware of those who have read the message.

The platform also has a third-party tool integration feature. You can add free workflow templates for Slack, Google Drive, Dropbox, Hubspot, as well as Zendesk. And keep in mind that these are just a few examples.

Mobile Hotspots

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Reliable internet access is a necessity for efficient remote work. Those who work from home should already have reliable internet. However, it would not be a bad idea to get everyone a mobile hotspot.

There is a chance that the regular internet connection may go down, and having a backup would ensure that the workflow is not disrupted. 

Hardware devices like Karma and Verizon Jetpack MiFi are some of the best you can find, but they might not be available in your area. If so, research the market and see which hotspots are the best where you live.

Screen Sharing

Showing is easier than telling. If you have a colleague with software problems, you can share your screen and show them how they should deal with the problem. It is similar to looking over a colleague’s shoulder, except that you are in a virtual environment. 

Once again, Slack is a solid choice with its built-in screen sharing feature. On the other hand, if you do not use Slack, there are other good software, like Screenleap or TeamViewer.

Screen Recording

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For the most part, you should be content with the computer’s built-in tools for taking screenshots. Simultaneously, a screenshot may not be sufficient, and you may need to send a video recording. But wait, do you really need a separate tool for screen recording if you can just share your screen?

Well, yes, because the person who needs to see it may not be available at the time of the recording, and you will need to send a video later. 

Zappy is a decent choice for Macbook owners, and Bandicam has one of the best recording quality. If you want to edit videos post-recording them, Camtasia could be a good option.

Online Office Suites

Office suites are no longer about desktop software. Connected online applications are better for overall productivity. Even the likes of Microsoft have introduced their suite package online.

You can access Word, Excel, and PowerPoint in Microsoft Office Online. On the other hand, if you are not a fan of Microsoft Office, there are alternatives, such as G Suite with its Docs, Sheets, Slides, and more. 

Cloud Storage

Collaborating becomes easier when you have access to the same cloud storage. It is possible to send certain files via communication platforms like Slack, or emails, but larger files will pose problems.

Dropbox is the go-to software for cloud storage needs. You can also upgrade to a better plan to get more space if the default option is not enough, though it has a monthly fee.

Time Tracking

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Trusting your employees is important, but time-tracking tools provide more than just a means to keep tabs on how everyone is spending their time during work hours.

Some projects may require time tracking, so you know how much to charge clients. An employee may work overtime and needs proper compensation. 

As expected, there are multiple time-tracking apps available. The ones worth giving a shout are Toggl Track and Harvest.

Video Conferences

Video conference tools are beneficial for more than just discussing work-related matters face to face. 

Remote work leaves fewer opportunities to socialize with coworkers, and having a means for it can brighten one’s day. After all, it is easier to relate and connect with someone when you can see their facial expressions.

Zoom is pretty much the default pick for video conference software, but you can explore other choices, such as Google Meet and Webex.

Featured image from unsplash.com

Since you’re no longer able to communicate face to face, discovering alternative ways of getting in touch is crucial. Here are 7 new and original ways that can help you keep up with your colleagues.

1. Generate ideas for effective communication

Do you have trouble communicating with the team while working remotely? While you were in the office, you could simply walk to your co-worker. But now, since you’ve shifted to remote work, communication is becoming one of the main issues. Maybe it’s time to generate some ideas that will help you overcome that obstacle.

Create a mind map of all the ideas on how to improve communication and get your teammates to participate. By generating more ideas you’ll have a visually appealing broad network of ideas you can try together and see what works the best for you and your situation!

Image by Pixaline from Pixabay 

2. Be clear with deadlines

Whether you work in the same room or kilometers apart, assigning tasks has to be followed by clear and proper instructions that depend on your communication skills. If you can’t clearly explain to your team members what they need to do, there’s no wonder you have troubles with communicating while working remotely. How can you overcome that?

For better team communication learn how to assign tasks and set reachable yet rewarding goals for your employees. Setting clear deadlines and understandable instructions can help your team achieve the wanted task or project faster and improve intrateam communication. 

3. Regular check-ins are a must!

As you probably know, remote work can be isolating and lonely, especially during the world pandemic crisis. Even though you have a lot of assignments and tasks to do, you always need to find time to check in with your employee and see if they are doing okay. How can that help?

Besides getting the information about their wellbeing, you can also find out how long they have come with their work and whether they have any struggles you can help them with. Such communication can create a stronger bond amongst team members. As checking in can be a part of your daily or weekly routine, use that ideal opportunity to get a report and track employees’ progress.

Image by Gordon Johnson from Pixabay 

4. Pictures over words

In this fast-paced world, nobody has the time to read boring emails. They are a thing of the past! With the advancement of technology and the implementation of the newest discoveries, it's only logical to improve our communication. That's why pictures may be the best way to express ourselves!

With various emojis, gifs, and memes, communication has been made easier. However, they aren’t really formal or professional. That doesn’t mean that you should give up using graphic content as a way of communication. Use graphs, charts, and diagrams to convey your message and get your point through. They are easy to read, simple to follow, and don’t demand comprehensive cognitive activity to understand, which makes them perfect for business presentations. 

5. Create an online office culture

Since the start of coronavirus, many companies have shifted to full-time remote work. Two of the most common feelings people experience are isolation and loneliness. That's probably because you miss the buzzing atmosphere of an office and its culture altogether! How can you bring it back while working remotely?

Besides installing different tools for non-disruptive workflow, you can create office culture online by acting as if nothing changed! Chat with your co-workers about anything you would do in the office. Share lunch and pet pictures, talk about your day or discuss the latest topics in the world. You can even organize after-office video calls a happy hour and relax with your teammates.

Image by Megan Rexazin from Pixabay 

6. Implement new tools

Engagement software and communication tools can do a fantastic job when it comes to improving your teams’ communication. Since emails and text messages are a thing of the past, we need to find new and simple ways of getting in touch with other people and sharing important notices and information. How can you do that without risking your confidential files?

Believe it or not, practical intranet systems can recreate the office atmosphere and engage your employees better than anything. Intranet systems like Blink can make communication easier and your colleagues more accessible. Besides solely chatting, you can exchange files and different information all co-workers can access. 

7. Set communication guidelines

Last but not least, you should consider setting communication guidelines for your team. This doesn’t have to be anything serious. Just ensure that everyone understands what type of communication is appropriate and when. As you’re working remotely, people may get a bit loose with a concept of time and formality. So, be precise.

Whether you’re using the intranet solely for informal chats or official matters, set rules about the language, topic, and other important aspects of communication that should be followed. Set clear expectations of how you want your team to communicate daily, after office hours and emergencies. That can help you sort out any misunderstandings and possible conflicts.

Image by Mary Pahlke from Pixabay 

Conclusion

Modern problems require modern solutions. Even though remote work isn’t relatively a new concept, many companies tried it out for the first time during the last year and a half. That's how they noticed that in-team communication is one of the biggest struggles they face.

Luckily, with these tips, you can solve your modern problems and improve communication with your co-workers in no time!

Featured image from Pixabay.

That's why, in this guide, we take a comprehensive look at the critical strategies that can help you achieve success when managing such events. Whether you're an aspiring event planner or a seasoned professional, these strategies will be crucial in taking your event planning skills to the next level. So, buckle up, and let's dive in!

1. Thorough Planning and Organization

The foundation of a successful large-scale event rests on meticulous planning and organization. This involves creating a comprehensive roadmap encompassing all event aspects, including budgeting, scheduling, venue selection, logistics, marketing, and contingency plans. A well-thought-out plan serves as a guiding framework, ensuring smooth execution and addressing potential challenges proactively.

2. Effective Communication

Clear and consistent communication is paramount in managing large-scale functions. Establishing robust communication channels among team members, stakeholders, vendors, and attendees fosters transparency, alignment, and efficient collaboration. Regular updates, meetings, and utilizing communication tools ensure everyone involved is well-informed and on the same page throughout the event preparation and execution phases.

3. Experienced Team and Delegation

Building a competent and diverse team is essential. Delegate responsibilities based on individual strengths and expertise, empowering team members to take ownership of specific tasks. Effective delegation not only eases the workload but also encourages innovation and ensures that each aspect of the event receives dedicated attention, contributing to a successful outcome.

4. Utilization of Technology

Leveraging technological advancements and event management software streamlines various processes, from registration and ticketing to attendee engagement and data analytics. These tools simplify coordination, enhance communication, and provide valuable insights that aid decision-making and overall event optimization.

5. Robust Budgeting and Financial Management

A well-planned budget is the backbone of any large-scale event. Careful allocation of funds, tracking expenses, and continuous financial monitoring are critical. Keeping a buffer for unforeseen expenses ensures financial stability and prevents overspending, contributing to the event's overall success.

6. Vendor and Partner Collaboration

Building strong partnerships with vendors, sponsors, and partners is key. Clear communication, defined expectations, and mutually beneficial agreements foster collaboration. Close collaboration ensures seamless coordination and enhances the overall event experience for attendees.

7. Risk Mitigation and Contingency Planning

Identifying potential risks and devising contingency plans is vital. Flexibility and adaptability are crucial in managing unexpected situations that may arise before or during the event. Preparing for contingencies minimizes disruptions, ensuring the event proceeds smoothly.

8. Participant Engagement and Experience

Hosting an event isn't just about gathering people; it's about creating an unforgettable experience. Attendees seek excitement and engagement beyond traditional lectures. Curating diverse, captivating content is crucial, along with interactive sessions and entertainment. Networking opportunities foster connections. Prioritizing attendee engagement ensures events make a lasting, positive impression.

9. Logistics and Operations Management

Efficient logistics are vital for any event's success, big or small. From venue setup to staff coordination, seamless operations ensure a smooth experience. Using cricket golf carts enhances efficiency, being eco-friendly and swiftly transporting people and equipment. Embracing this technology elevates attendee experiences and minimizes logistical challenges for event managers.

10. Post-Event Evaluation and Analysis

Conducting a thorough post-event evaluation allows for reflective analysis. Gathering feedback, reviewing data, and assessing key performance indicators provide valuable insights for improvement in future events, enabling continuous growth and enhancement.

In Conclusion

After countless hours of planning, coordination, and execution, the realization of a successful large-scale event is a truly gratifying experience. However, the road toward event success is often bumpy and riddled with unforeseen challenges. As we come to the conclusion of the event management process, one thing remains certain - the importance of strategic planning, effective communication, decisive teamwork, and nimble adaptability cannot be overstated. 

Incorporating these ten fundamental strategies is the first step towards securing a seamless event execution and creating a memorable experience for attendees. Through operational excellence and continuous growth, we can pave the way towards the promising future of the event management industry. Here's to many successful and fulfilling events in the years to come!